PixiEditor Forum Privacy Policy

Last updated: 28.06.2025

This Privacy Policy describes how we collect, use, and safeguard your personal data when you use the PixiEditor Community Forum (the “Forum”), available at forum.pixieditor.net. By registering or using the Forum, you agree to the terms outlined in this policy.

1. Who We Are

The Forum is operated by Pixi Labs sp. z o.o., ul. Bładnicka 23, 43-430 Międzyświeć, Poland.
NIP: 5482769278, REGON: 54203277600000

For any privacy-related inquiries, contact us at info@pixieditor.net.

2. Information We Collect

When you use the Forum, we may collect the following information:

2.1 Information You Provide

  • Email address – Required to create an account.

  • Username, display name, and optional profile information – Chosen by you.

  • Posts, replies, private messages, uploaded files, likes, and other activity – All content you create or interact with on the Forum.

  • Optional metadata – Such as bio, website, or avatar you upload.

2.2 Automatically Collected Data

  • IP address and user agent – Logged for security, moderation, and spam prevention.

  • Cookies – Used for login sessions and functionality. Disabling cookies may affect your ability to use the Forum.

  • Log data – Including page views, login attempts, errors, and system performance.

3. How We Use Your Data

We use the collected data for the following purposes:

  • To create and manage your account.

  • To operate and improve the Forum.

  • To communicate with you (e.g., forum notifications, password resets).

  • To moderate content and prevent spam or abuse.

  • To analyze usage patterns and technical issues.

4. Legal Bases for Processing

We process your data under the following legal bases:

  • Contract (Art. 6(1)(b) GDPR) – To provide you with access to the Forum.

  • Legitimate interest (Art. 6(1)(f) GDPR) – For security, moderation, and forum improvement.

  • Consent (Art. 6(1)(a) GDPR) – For optional features like email subscriptions or profile details.

5. Data Sharing

We do not sell or rent your personal data. We may share data only in the following cases:

  • With service providers – Who host or maintain the infrastructure (e.g., email services, backup storage).

  • When required by law – Or to protect our legal rights or comply with legal obligations.

5.1 Moderator and Administrator Access

Designated forum moderators and administrators have access to certain user data as part of their role in managing the community. This access includes:

  • Email addresses (to resolve disputes or respond to reports)

  • IP addresses (to detect spam, abuse, or malicious activity)

  • User profiles and posts (for moderation, flag handling, and enforcing rules)

  • Account history (including login times, post edits, and moderation actions)

All moderator and administrator actions are logged and monitored to prevent misuse of access. We limit this access to trusted individuals who are trained in data protection and community guidelines.

6. Cookies

The Forum uses essential cookies to enable core functionality such as account login and post tracking. You may configure your browser to refuse cookies, but this may limit your ability to use the Forum.

7. Data Retention

  • Account data: Retained as long as your account is active.

  • Posts and content: Retained indefinitely for continuity of discussions, unless you request deletion.

  • Server logs: Retained for up to 90 days for security purposes.

You can delete your account at any time from your user settings or by contacting us.

8. Your Rights under GDPR

You have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request deletion of your data (may require account removal).

  • Request restriction or object to processing in certain cases.

  • Request a copy of your data (data portability).

  • Withdraw consent at any time (where applicable).

  • Lodge a complaint with a supervisory authority.

9. Children’s Privacy

The Forum is not intended for individuals under the age of 13 (or the applicable age in your country). We do not knowingly collect personal data from children.

10. Security

We implement technical and organizational measures to secure your data. However, no system is completely secure, and you use the Forum at your own risk.

11. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.

12. Contact

If you have any questions or concerns about this policy or your personal data, contact us at:

Email: info@pixieditor.net
Address: Pixi Labs sp. z o.o., ul. Bładnicka 23, 43-430 Międzyświeć, Poland,
NIP: 5482769278, REGON: 54203277600000